Litigation Legal Secretary Job at Choice Specialists, Dallas, TX

WVk0aXJKVnF1M3pLK1A4YWRVcjJSUFdiUnc9PQ==
  • Choice Specialists
  • Dallas, TX

Job Description

GENERAL SUMMARY

The Executive Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Litigation Section. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Essential functions are primarily job duties that employees must be able to perform unassisted or with some reasonable accommodation made by the employer.
  • Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
  • Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
  • Enters and maintains all case information in Court Alert (dates, reminders, etc.)
  • Prepares notebooks, binders, exhibits, and other documentation as needed.
  • Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
  • Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
  • Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
  • Proofreads documents for grammar, punctuation, syntax and formatting consistency.
  • Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
  • Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
  • Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
  • Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
  • Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
  • Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court.
  • Assists attorneys with memberships outside of the Firm, as needed.
  • Coordinates CLE’s for attorneys (submitting for approval, etc.).
  • Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Prepares materials for publication or speaking engagements.
  • Performs research as needed, utilizing the internet or other web-based programs.
  • Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary.
  • Adheres to Firm policies and procedures as outlined in the Firm Handbooks.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Bachelor's degree preferred.
  • 3-5 five years Litigation experience required. Mid-to-large size firm preferred.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River).
  • Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures.
  • Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
  • Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively.
  • Excellent interpersonal and communication skills and the ability to collaborate well in a team.
  • Self-starter with the ability to work independently and to perform with a high level of accuracy in a high-volume environment.
  • Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines.
  • Above average customer service skills with a willingness to help others.
  • Ability to work overtime as needed.

Job Tags

Similar Jobs

KYOCERA SENCO Industrial Tools

Mechanical Engineering Co-op Job at KYOCERA SENCO Industrial Tools

 ...Job Title: Mechanical Engineering Co-op Department: Product/Tool Engineering Location: 8450 Broadwell Rd, Cincinnati OH 45244 Job Objective...  ...in an engineering environment. # To provide the intern/co-op with the best possible work term, one in which the co-... 

Buildxact

Email Marketing Specialist Job at Buildxact

 ...At Buildxact, were simplifying life for builders and trades - and marketing is how we make that mission stick. Were looking for an Email Marketing Specialist to own, scale, and optimize how we connect with our customers and partners across every stage of their journey... 

Calculated Hire

Junior Analyst Job at Calculated Hire

 ...Junior Analyst Category Pricing Analytics Austin, TX Hybrid 6 Month Contract w/ potential for extension/conversion Pay - $30/hr Summary Responsible for deriving data-driven, actionable insights that contribute to the overall productivity of Client stores... 

The Wellness Plan Medical Centers

Data Analyst Remote Job at The Wellness Plan Medical Centers

We are looking to hire a data analyst to join our data team. The successful candidate will turn data into information, information into...  ...with strategic planning based on the insights gleaned from their work. Employment Type: Part-Time Salary: $ 40.00 47.00 Per Hour

Indotronix International Corporation

Electronics Technician Job at Indotronix International Corporation

 ...Oscilloscopes, Network Analyzers, frequency Standards, signal generators, and RF Power Meters. ~1 year of direct experience with testing electronic assemblies. ~ Proficient in component level troubleshooting of solid state, digital, and RF circuits. ~ Able to use...