Medical Affairs Specialist Job at UT Health Northeast, Tyler, TX

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  • UT Health Northeast
  • Tyler, TX

Job Description

Description

JOB SUMMARY

The Medical Affairs Specialist provides professional secretarial skills of a complex and confidential nature for a Department Chair and other assigned faculty. Uses initiative and judgment to relieve the department, assigned physicians and midlevel providers of routine administrative duties. Acts as a department liaison with other departments, students, residents/interns and the public.

MAJOR RESPONSIBILITIES/DUTIES/CRITICAL TASKS

  • Maintains calendars; works closely with clinic staff and other personnel to coordinate schedules and resolve calendar conflicts, schedules appointments for the department.
  • Maintains departmental meeting minutes.
  • Assists in the preparation of department budgets.
  • Under the direction of the Chair, coordinates with the Contract Manager to maintain provider coverage in the section.
  • Completes purchase requisitions and payment requests. Reviews professional development account activity for accuracy for each provider.
  • Reconciles departmental accounts.
  • Makes travel arrangements for faculty providers per policy.
  • Directs patient-related calls and mail appropriately; posts and updates on-call schedule.
  • Answers phone calls, picks up and distributes mail, orders office supplies and food service as appropriate.
  • Assists providers with submissions of credentialing packets to Medical Staff Services. Facilitates renewal of licenses, TB surveillance, FIT testing and mandatory training.
  • Assists in completing quarterly physician time studies.
  • Assists providers in completing time-off requests. Serves as a liaison between providers, timekeeping and clinic staff. Communicates with other departments regarding provider absences.
  • Coordinates with GME to facilitate medical student clerkship rotations in clinics.
  • Plans department and program-related events; coordinates site visits supporting GME.
  • Other duties as assigned.

ACCOMPANYING KNOWLEDGE/SKILLS/ABILITIES AND COMPETENCIES

  • Excellent written and verbal communication skills.
  • Ability to organize information.
  • Ability to handle sensitive information with absolute confidentiality.
  • Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Qualifications

MINIMUM REQUIRED EDUCATION/EXPERIENCE

  • Associate degree, Bachelor's Degree is preferred; experience will be considered in lieu of education.
  • Minimum of 2 years' experience in administrative work in a clinical setting.

Job Tags

Full time, Contract work,

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